HR tools and templates can help streamline the many processes involved in managing human resources. These tools can automate tedious tasks, such as creating employee profiles, tracking employee attendance, calculating wages, and creating employee training programs. Some tools can help with recruitment and onboarding, even tracking employee performance reviews.
What are HR tools and templates?
HR Tools cover a wide array of managerial software that HR needs to have in its system. This software varied from simple management from recruiting to onboarding to a more detailed one that covers wages, training programs, attendance, and even employee progress in the company.
Some companies may have their preferred methods of managing their employees. But utilizing this software can be a tremendous help in their system.
Benefits of Utilizing The Tools
Utilizing the tools provide numerous benefits for the company, HR, and even the employees. It opens the chance for them to have an open conversation on how to improve themselves and grow with the company. Here are a few benefits that the correct tools can give.
· Efficiency
Research by Sierra-Cedar showed that almost 80% of the companies that utilize an HR template see an improvement in their efficiency. They are more capable to handle issues and could prevent similar issues to happen later. These companies also have overall better productivity.
· Improving Employees’ Morale and Personal Growth
The latest Gallup poll shows that only 36% of employees feel satisfied with their workplace. While the reason may vary, it is a dishearting fact for any HR in the world. Even so, the poll highlights that most of the dissatisfaction that leads to resigning is from the managerial level. However, the research by Sierra-Cedar shows that a company with the correct utilization of talent management tools can longer retain its employees. Their improvements reached more than 50% annually. These two research clearly show the importance of having the correct HR tools for managing employees.
· Reducing Errors
The correct tools can prevent the employee from repeating the same error. And this ranges from general administrative or filing errors to payroll issues.
As the company grew, they often opt to have automated payroll. And with the help of the right tools, HR can update the finance with the correct information about the employees. This includes any attendance bonuses or some other penalties.
· Easier Monitoring
The correct tool means that HR will have an easier time monitoring the employees. It can measure the employee’s attendance or performance.
Also, a good tool to retain transparency between the employees and the company. Therefore, they also can file a complaint or voice an opinion when the company doesn’t comply with the regulation. It can be a good two-way discussion that will improve the company culture.
· Cost Saving
It’s undeniable that utilizing the correct HR tools will save the company a lot of money. On top of saving costs by minimizing the errors on payrolls and taxation, the company also can save the cost from severance pay.
The HR software can improve the employee’s productivity and personal growth and turn them into one of the best assets for the company. The tool also can save the company from any fraud that may happen and reduce the need for overtime.
What to Look for in an HR Tool
You can build an HR tool from scratch or get a new one. But you should know what are the features you want from the tools. Here are several things you need to consider when looking for an HR tool to implement.
· User Friendly
How user-friendly is the tool? Some tools can be very outdated and you need to update them often. Some other tools may also be very complicated and take time to learn. You need to find a tool that the HR will have an easier time adapting and implementing the templates. They won’t have any issues when there is any update and can train new employees.
· Complete Features
Most HR tools offer the same thing. But some software aims to go further and provide more features to help you. However, you need to consider the company size and how the HR will work to match it.
· Pricing Plan
To some companies, this is the most critical thing in software. But first, you need to differentiate between a one-off payment software with a subscription. Mostly, a one-off software doesn’t include maintenance or upgrading fees, compared to a subscription. Therefore, you need to know which plan gives the best features at the right place for the company.
· Security
The software’s security is crucial since it holds the employees’ data. You need to ensure that it won’t leak to a third party. One of the worst things that can happen, aside from the leak, is the data tampering. This will affect everyone in the company. Therefore, you should do proper research on the recent cases regarding the software and check how often they update their system.
In the end, implementing the correct HR tools and templates will show the result immediately. Sometimes, within the first few months after the implementation, HR can start having the correct employee metrics. And since they no longer have to do menial administrative work, they can work to build the employees’ growth.
